Personal Assistant to Chief Executive Officer

Following growth and expansion of the Western European office and operations, our Client is looking for an Executive Personal Assistant to CEO. Executive PA performs a variety of administrative tasks and support company’s senior-level managers. Ultimately, the goal is to contribute to the efficiency of the business by providing personalized and timely support to CEO and executive team.

Main Responsibilities:

• Provide a professional and customer-oriented service to support CEO & Senior Management
• Be responsible for the Senior Management's schedule including arranging complex travel arrangements, scheduling of meetings, planning and preparations of events
• Act as a first point of contact: dealing with correspondence and phone calls and responsible for ensuring information is forwarded to the appropriate employee in an efficient and timely manner
• Produce/prepare documentation for the Senior Management including confidential material
• Reminding the Senior Management of important tasks and deadlines
• Manage databases and filing systems
• Liaise with and proactively collaborate with the other Executive PAs to ensure the best possible service
• Event management activities for Amsterdam office and affiliated companies in the Netherlands
• Perform miscellaneous tasks to support Senior Management team, according to the current workload

Candidate profile:

• Bachelor or Master degree
• Proven experience working as a personal executive assistant
• Outstanding organizational and time management skills, the ability to multitask
• Excellent verbal and written communications skills
• Discretion, trustworthiness, flexibility and adaptability, tact and diplomacy
• Ability to be proactive and take the initiative
• Experience with databases, Microsoft Office
• Fluent in English and Ukrainian and/or Russian - must have qualification
• minimum intermediate level of Dutch - must have qualification