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Office Asst 4 / Translator

Provo City School District Provo Full-time

Responsibility\ Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; operating within a defined budget. Utilization of some resources from other work units may be required to perform the job\'s functions. There is some opportunity to affect the organization's services.\ \ *Work Environment\ *The usual and customary methods of performing the job\'s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling, and significant fine finger dexterity. Generally, the job requires 70% sitting, 20% walking, and 10% standing. The job is performed in a generally hazard-free environment.\

Purpose Statement\ *The job of Office Asst 4 / Translator is done for the purpose/s of providing specific technical clerical support to assigned school personnel; communicating information to staff, students, and the public; completing assigned projects; providing complete and accurate records; assisting with a variety of reports; and providing information and/or direction as may be requested and providing translation and interpretations services as needed.\ This job reports to the Administrator\ \ *Essential Functions\ Answers and/or initiates phone calls for the purpose of conveying and/or receiving information, screening calls, transferring calls, responding to inquiries, and/or taking messages.\ \ Assists with maintaining manual and electronic documents files and records (e.g. truancy letters, cum folders, free and reduced lunch applications, lunch reports, registration, attendance, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.\ \ Assists with processing of documents, forms, mailings, and materials (e.g. attendance, enrollments, immunization records, mail, flyers, etc.) for the purpose of disseminating information to appropriate parties.\ \ Assists with collecting payments for a variety of events (e.g. fines, fees, fundraisers, lunch charges, school shirt orders, etc.) for the purpose of completing transactions and/or securing funds.\ \ Assists in administering first aid and prescription medications to students (under the direction of a health care professional) for the purpose of meeting immediate health care needs within established guidelines.\ \ Assists with maintaining inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items\' availability.\ \ Assists with preparing standardized documents (e.g. registration packets, new kindergarten cum folders, class lists, course schedules, PTA reports, etc.) for the purpose of communicating information to other parties.\ \ Assists secretary and staff with various assignments (e.g. correspondence, disperse mail, dispatch hall monitor, scheduling, setup and clean up of meeting rooms, etc.) for the purpose of ensuring an efficient and effective work unit.\ \ Attends department and/or in-service meetings for the purpose of gathering information and updating skills required to perform functions.\ \ Attends work regularly to fulfill duties specific to the assignment for the purpose of providing quality educational experiences and continuity for assigned students, parents, and the overall school community.\ \ Distributes materials (e.g. mail, checks, supplies, messages, etc.) for the purpose of ensuring delivery to the addressee.\ \ Greets individuals entering the building (e.g. visitors, parents, students, vendors, etc.) for the purpose of responding to inquiries; and/or directing individuals to the appropriate locati on in accordance with established building security procedures.\ \ \ Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment.\ \ Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.\ \ Performs a variety of office tasks (e.g. making copies, faxing information, updating student profiles and records, maintaining office machines, etc.) for the purpose of ensuring efficient and effective work.\ \ Translates written documents and assists with interpretation for the purpose of supporting equitable access to information for all members of the PCSD community.

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