Legal Administrative Assistant

There are two openings for this role.

The client is looking for a candidate who is fluent in either Russian OR Spanish

Hybrid: 3 days in DC office

Our client, seeks a Legal Administrative Assistant (LAA) for its International Litigation and Arbitration Department (ILAD). Their ILAD is one of the few in the country engaged in the practice of public and private international law. The department represents sovereign states and their agencies in litigation and arbitration with other states and with investors, and in litigation in U.S. courts. As an LAA, you will have an unparalleled opportunity to work on high-profile and innovative international legal cases.

The ideal candidate for this role will bring outstanding attention to detail, superb organizational skills, and the ability to adjust priorities and problem solve in a fast-paced, dynamic environment.

Responsibilities

Maintain organized paper and electronic files; design and implement organizational systems where appropriate

Coordinate and modify complex travel arrangements (including international) as directed

Prepare expense reports

Photocopy and scan materials as needed

Prepare all materials related to the firm’s billing process in an efficient, timely manner

Maintain calendars, schedule meetings, book conference rooms and make reservations as needed

Handle incoming and outgoing telephone calls in a professional manner and communicate messages accurately and in a timely manner

Maintain contact management system and manage contact communication processes as needed

Complete daily diaries for timekeepers accurately and on time

Type, prepare, revise and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office products

Proofread work products to ensure they are complete and accurate

Become familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s)

Perform office duties as requested

Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential information

Participate in firm provided training programs and apply learned skills to work products

Maintain a neat, clean work area

Job Requirements:

The LAA must possess excellent written and oral communication, technological savvy, and interpersonal effectiveness. Experience with, knowledge of, and a passion for the legal field is preferred. We especially welcome applications from those who hold historically marginalized and/or underrepresented identities. The following provides a portrait of an ideal candidate. Candidates who possess many, if not all, of the qualifications outlined below are encouraged to apply:

Associate's degree, technical certification in office/business administration or equivalent professional experience

Experience in an administrative support capacity in legal or professional services preferred

Ability to work in a fast-paced environment and deliver work in an efficient and timely fashion

Advanced Internet and Microsoft Office skills, including Microsoft Word, Excel and PowerPoint; knowledge of desktop publishing and other litigation database software is a plus

Familiarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plus

Strong attention to detail and outstanding organizational skills

Strong client service orientation

Excellent verbal and written communication skills