Legal Administrative Assistant
There are two openings for this role.
The client is looking for a candidate who is fluent in either Russian OR Spanish
Hybrid: 3 days in DC office
Our client, seeks a Legal Administrative Assistant (LAA) for its International Litigation and Arbitration Department (ILAD). Their ILAD is one of the few in the country engaged in the practice of public and private international law. The department represents sovereign states and their agencies in litigation and arbitration with other states and with investors, and in litigation in U.S. courts. As an LAA, you will have an unparalleled opportunity to work on high-profile and innovative international legal cases.
The ideal candidate for this role will bring outstanding attention to detail, superb organizational skills, and the ability to adjust priorities and problem solve in a fast-paced, dynamic environment.
Maintain organized paper and electronic files; design and implement organizational systems where appropriate
Coordinate and modify complex travel arrangements (including international) as directed
Prepare expense reports
Photocopy and scan materials as needed
Prepare all materials related to the firm’s billing process in an efficient, timely manner
Maintain calendars, schedule meetings, book conference rooms and make reservations as needed
Handle incoming and outgoing telephone calls in a professional manner and communicate messages accurately and in a timely manner
Maintain contact management system and manage contact communication processes as needed
Complete daily diaries for timekeepers accurately and on time
Type, prepare, revise and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office products
Proofread work products to ensure they are complete and accurate
Become familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s)
Perform office duties as requested
Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential information
Participate in firm provided training programs and apply learned skills to work products
Maintain a neat, clean work area
The LAA must possess excellent written and oral communication, technological savvy, and interpersonal effectiveness. Experience with, knowledge of, and a passion for the legal field is preferred. We especially welcome applications from those who hold historically marginalized and/or underrepresented identities. The following provides a portrait of an ideal candidate. Candidates who possess many, if not all, of the qualifications outlined below are encouraged to apply:
Associate's degree, technical certification in office/business administration or equivalent professional experience
Experience in an administrative support capacity in legal or professional services preferred
Ability to work in a fast-paced environment and deliver work in an efficient and timely fashion
Advanced Internet and Microsoft Office skills, including Microsoft Word, Excel and PowerPoint; knowledge of desktop publishing and other litigation database software is a plus
Familiarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plus
Strong attention to detail and outstanding organizational skills
Strong client service orientation
Excellent verbal and written communication skills
To apply for this job please visit LinkedIn.