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Data Entry Clerk//office manager 100% remote

FAO Inc United States Full-time

Job Description

  • FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
  • Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
  • Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
  • FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
  • All selected candidates will undergo rigorous reference and background checks
  • All applications will be treated with the strictest confidentiality

Organizational Setting

The Agrifood Economics Division (ESA) conducts economic research and policy analysis to support the transformation to more efficient, inclusive, resilient and sustainable agrifood systems for better production, nutrition, environment and life, leaving no-one behind. ESA provides evidence-based support to national, regional and global policy processes and initiatives related to monitoring and analysing food and agricultural policies, agribusiness and value chain development, rural transformation and poverty, food security and nutrition information and analysis, resilience, bioeconomy, and climate-smart agriculture. The division also leads the production of two FAO flagship publications: The State of Food and Agriculture (SOFA) and The State of Food Security and Nutrition in the World (SOFI).

The Integrated Food Security Phase Classification (IPC) is a global, multi-partner innovative initiative to facilitate decision-making with improved food security analysis. The IPC is a set of tools and protocols for classifying the severity and nature of food insecurity that integrates food security, nutrition, and livelihood information into a clear statement about the nature and severity of food insecurity and implications for response.

IPC incorporates a meta-analytical approach drawing on evidence-based analysis that includes a broad range of data sets and stakeholders.

The GSU works on the development of a new Analysis Platform to support the IPC Analytical Process. Data from different sources will be integrated and prepared within the Analysis Platform to inform the analyses conducted at country and sub-national level. The Data Entry Specialist will support this process by helping to prepare evidence within the platform from different sources and supporting country teams in creating specific information products for IPC Country Analysis.

FAO International Consultants and Call purpose

The Organization frequently engages experts to work on short-term activities and projects as international consultants or under personal service agreements (PSA) at various levels of experience (see minimum requirements below).

Reporting Lines

Selected applicants will work under the overall guidance of the ESA Division Director and the IPC Global Programme Manager, the direct supervision of the IPC Technical Development Team Leader, and in close collaboration with relevant teams and colleagues within the Global Support Unit, especially the Information Systems Team, the Country Support Team, the Quality Assurance Team and the Information Management specialist.

Technical Focus

The Data Entry Specialist will be responsible for data management, analysis, and other tasks as defined by the Technical Development Team Leader. The incumbent will undertake the following activities with guidance and supervision from the Technical Development Team Leader and the Senior Information System Advisor.

Tasks and responsibilities

The Data Entry Specialist will undertake the following duties;

  • Data Entry and Management
  • Assess data sources, including their quality, frequency, and reliability
  • Organize and enter data into IPC digital platforms using standard tools
  • Support country teams in data preparation and integration
  • Establish a general data entry strategy with work plans, protocols, and timeline
  • Create and maintain user guidelines and protocols for data entry and management
  • Recommend new/improved methods of data acquisition and entry
  • Maintain task overview in dedicated project management tool
  • Establish data set organization and maintain/update as required
  • Based on opportunities as they arise, participate in IPC Level 1 training and IPC in-country analysis exercises to provide hands-on support to country teams for data preparation and management;


Minimum Requirements

  • University degree in science, social science software engineering, computer science or related subjects;
  • Working knowledge of English and limited knowledge of one of the other FAO languages (French, Spanish, Arabic, Chinese, Russian) for Consultants. Working knowledge of English for PSA.SBS.
  • At least 5 years of data entry or related office experience;

FAO Core Competencies

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

  • Very good knowledge of MS Office applications, in particular Excel;
  • Knowledge of statistical software (such as SPSS, R, STATA) and data visualization software (such as Tableau Software);
  • Strong computer skills;
  • (Basic) programming skills are considered an asset;
  • Knowledge of and affinity with food security and nutrition analysis;
  • Strong organizational skills and familiarity with process mapping;


  • FAO does not charge any fee at any stage of the recruitment process (application, interview, processing)
  • Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list
  • Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO).


  • To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
  • Candidates are requested to attach a letter of motivation to the online profile
  • Once your profile is completed, please apply, and submit your application
  • Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
  • Incomplete applications will not be considered.

To apply for this job please visit LinkedIn.

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