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Administrative Officer

World Health Organization Geneva Full-time


The Department of Communications (DCO) objectives are to: lead the development of the corporate communications plan, drive prioritization and ‘right size' effort with expected impact for WHO; position WHO as the authoritative and trusted voice on health at the global level through working with technical departments to develop strategies to amplify WHO's normative work; lead WHO media outreach, incl. crisis/ emergency communication with input from technical departments as well as across all 3 levels; drive all communication to the general public as well as responding to media enquiries; lead on global advocacy (e.g. health campaigns, public health information, donor visibility for resource mobilization); provide digital global production capacity & expertise to support all levels of the organization.

Description Of Duties

Under the guidance of the Programme Manager, and in partnership with the rest of the Department of Communications and the Division of the Director-General, the Programme Officer:

  • Monitors the implementation of the HR Plan, taking action as required.
  • Prepares the financial reports for the Department.
  • Participates in ensuring that expenditures comply with work plans, financial rules and regulations; ensures that budgets are administered in accordance with applicable rules and guidelines.
  • Assists in the review and consolidation of remaining activities for implementation until the end of biennium 2020-2021 and supports the Programme Manager in making appropriate revisions in work plans, e.g. workplan funding and budgeting.
  • Assists in ensuring sufficient budget allocation is available until the end of the biennium 2020-2021.
  • Prepares the reports required for monitoring the programme budget and implementation using available tools and developing new tools where needed.
  • Supports procurements, recruitments and the submission of memoranda.
  • Perform other related duties, as required.

Required Qualifications


Essential: A first university degree in finance, accounting, or business administration.

Desirable: An advanced university degree in Business Administration.


Essential: Minimum 2 years of experience in administrative and financial management, including in the area of operational planning, workplan and financial, human resources management, and development of financial management reports for internal and external use.

Desirable: Experience working with WHO or other UN Agencies. Exposure working at the international level.


  • In-depth knowledge of workplan development, budgeting, monitoring and reporting; periodic financial reporting; data analysis and forecasting.
  • In-depth knowledge of administrative rules and procedures such as those applied in WHO.
  • Work requires keeping up-to-date with new and changing procedures and regulations through the study of information circulars, updates to the WHO Manual, HR e-guide and Standing Operating Procedures.
  • Ability to deal patiently and tactfully with people of different nationalities and cultural backgrounds, and to address sensitive, difficult and confidential issues discretely.
  • Professionalism, a strong sense of initiative and good judgment.

WHO Competencies

  • Teamwork
  • Respecting and promoting individual and cultural differences
  • Communication
  • Producing results
  • Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English.

Desirable: Intermediate knowledge of French. Intermediate knowledge of another UN Language (Arabic, Chinese, Russian or Spanish).


WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 50,377 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 3346 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

Additional Information

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • Staff members in other duty stations are encouraged to apply.
  • For information on WHO's operations please visit:
  • WHO is committed to workforce diversity.
  • WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • WHO has a mobility policy which can be found at the following link: Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
  • Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
  • *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.



Contractual Arrangement

Temporary appointment under Staff Rule 420.4

Contract Duration (Years, Months, Days)

3 months

Job Posting

Mar 8, 2023, 12:21:05 PM

Closing Date

Mar 29, 2023, 10:59:00 PM

Primary Location



HQ/DCO Communications



IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.

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