Administrative Assistant (Interior Design)

Studio Bloom is a boutique recruiting firm supporting the interior design industry.

Studio Bloom is representing ABD STUDIO, a boutique Interior Design firm based in the Russian Hill neighborhood of San Francisco focusing on high-end residential designs.

ABOUT THE OPPORTUNITY

The Administrative Assistant is responsible for general office organization, administrative duties, and other miscellaneous duties to support the Principal and ABD STUDIO. Customer service is a priority as the Administrative Assistant will be the first point of contact for all visitors to the design studio.

DUTIES AND RESPONSIBILITIES include but are not limited to:

• Monitor and order office supplies as needed
• Answer the phone, greet guests, distribute daily delivery of mail
• Scan, file and tag office expense receipts
• Pay bills; save receipts as necessary
• Draft emails for Principal when appropriate
• Maintain calendar for Principal
• Enter new contacts into CRM database (Monday.com)
• Coordinate travel details for Designer shopping trips, site visits, and installations
• Maintain fabric library and fabric returns to San Francisco Design Center
• Keep install kit and site visit bag stocked and organized
• Schedule vendor presentations
• Open and inspect any client deliveries sent to the office, label and organize boxes within the office, inform Expeditor of what has arrived and share photos to show its condition
• Schedule photo shoots with photographer, florist, client, all parties
• Coordinate, purchase and mail / deliver Client gifts, holiday gifts, and employee gifts
• Coordinate mass emails and monthly mailings
• Coordinate press packets and brochure packets to business development contacts
• Gather beverages and refreshments (charcuterie) and setup conference room for all Client meetings
• Coordinate printing of Design Presentations
• Deliver / pick up items as needed from various showrooms and vendor workrooms
• Coordinate monthly office outings and end of year celebrations
• Assist Principal with Press/Marketing efforts
• Offer in-house tech support and coordination with outside tech support team on larger issues
• Assist with on-boarding of new staff members
• Manage Inventory
• Manage Administrative Intern as applicable and needed

SKILLS AND ABILITIES

• Highly organized with excellent creative problem solving and time management skills
• Ability to work in a fast paced environment
• Clear and concise communication skills, both verbal and written
• Ability to interact with management, and peers in a professional and supportive manner
• Self-driven, responsible, and independent as well as team-oriented
• Able to take direction and constructive feedback
• Enthusiastic, resourceful and dependable
• Confident and assertive
• Flexible and eager to learn and implement systems

QUALIFICATIONS

• At least 2 years working in a small to medium sized office
• Interior Design industry experience is helpful, but not necessary
• Must have access to a reliable car, valid driver's license and insurance. Mileage is reimbursed.
• Ability to work in-person, Monday through Friday. This is not a hybrid position.