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Administrative Assistant (Interior Design)

Studio Bloom San Francisco Full-time

Studio Bloom is a boutique recruiting firm supporting the interior design industry.

Studio Bloom is representing ABD STUDIO, a boutique Interior Design firm based in the Russian Hill neighborhood of San Francisco focusing on high-end residential designs.


The Administrative Assistant is responsible for general office organization, administrative duties, and other miscellaneous duties to support the Principal and ABD STUDIO. Customer service is a priority as the Administrative Assistant will be the first point of contact for all visitors to the design studio.

DUTIES AND RESPONSIBILITIES include but are not limited to:

  • Monitor and order office supplies as needed
  • Answer the phone, greet guests, distribute daily delivery of mail
  • Scan, file and tag office expense receipts
  • Pay bills; save receipts as necessary
  • Draft emails for Principal when appropriate
  • Maintain calendar for Principal
  • Enter new contacts into CRM database (
  • Coordinate travel details for Designer shopping trips, site visits, and installations
  • Maintain fabric library and fabric returns to San Francisco Design Center
  • Keep install kit and site visit bag stocked and organized
  • Schedule vendor presentations
  • Open and inspect any client deliveries sent to the office, label and organize boxes within the office, inform Expeditor of what has arrived and share photos to show its condition
  • Schedule photo shoots with photographer, florist, client, all parties
  • Coordinate, purchase and mail / deliver Client gifts, holiday gifts, and employee gifts
  • Coordinate mass emails and monthly mailings
  • Coordinate press packets and brochure packets to business development contacts
  • Gather beverages and refreshments (charcuterie) and setup conference room for all Client meetings
  • Coordinate printing of Design Presentations
  • Deliver / pick up items as needed from various showrooms and vendor workrooms
  • Coordinate monthly office outings and end of year celebrations
  • Assist Principal with Press/Marketing efforts
  • Offer in-house tech support and coordination with outside tech support team on larger issues
  • Assist with on-boarding of new staff members
  • Manage Inventory
  • Manage Administrative Intern as applicable and needed


  • Highly organized with excellent creative problem solving and time management skills
  • Ability to work in a fast paced environment
  • Clear and concise communication skills, both verbal and written
  • Ability to interact with management, and peers in a professional and supportive manner
  • Self-driven, responsible, and independent as well as team-oriented
  • Able to take direction and constructive feedback
  • Enthusiastic, resourceful and dependable
  • Confident and assertive
  • Flexible and eager to learn and implement systems


  • At least 2 years working in a small to medium sized office
  • Interior Design industry experience is helpful, but not necessary
  • Must have access to a reliable car, valid driver's license and insurance. Mileage is reimbursed.
  • Ability to work in-person, Monday through Friday. This is not a hybrid position.

To apply for this job please visit LinkedIn.

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